This policy sets out how we will store your personal information if sharing your story with us, for what purpose, and which other situations we have access to or store users’ personal information.
Our contact details
Any queries about how we will use your information should be sent by email (contact@livingtaff.org) or through the contact form
The type of information we collect for story submissions or for messages sent through our contact form
| Type of information | Reason | Legal basis |
|---|---|---|
| Your story | Your participation with Mark your Spot | Legitimate interest |
| Your contact details | To ask about further participation possibility. To let you know when your story will be published. To reply to your message. | Legitimate interest |
| Your name | For identification between your project and others. | Legitimate interest |
How will my story be shared or publicised?
Any content you provide when submitting your story or after (including your story and additional content such as video or audio interviews) will be:
- displayed as social media posts on our social media accounts. Currently including: Patreon, Vimeo, YouTube, Twitter, Facebook;
- sent to subscribers of our email newsletter, through Mailerlite (information below);
- put onto our website; and,
- used for promotional and publicity activities (such as press releases) associated with Mark Your Spot.
Please be aware of the public nature of the information you provide. Once it is in the public domain, it will remain there and be widely available to members of the public.
We may use the photographs, video, and text as part of a physical exhibition or printed material in the future but we will contact you ahead of any such exhibition or print to inform you.
We may receive requests from third party media organisations who might want to contact you about your involvement in Mark Your Spot. In these instances we would contact you first to seek your consent before we share any information.
Third party services we use
When you visit our websites we use the following third party services which may collect personal data:
| Recipient | Purpose of processing | Lawful basis | Data location and security | Personal data collected by the third party | Privacy policy |
|---|---|---|---|---|---|
| Matomo Analytics | To collect and analyse information about how you interact with our websites (web analytics), and to recognise and stop any misuse. | Legitimate basis | Frankfurt, Germany | Anonymised IP address, Pages visited, browser and device used, mouse movements, anonymised key strokes, and more. | link |
| Mailerlite | To send email newsletters after you sign up. | Explicit consent | European Union | Email is mandatory. Not mandatory information, such as your IP address and device details, are outlined in their privacy policy. | link |
| Vimeo | To show videos. | Legitimate basis | United States of America | IP address, device information, and activities when using the player. | link |
| Soundcloud | To play audio files. | Legitimate basis | Worldwide | IP address and device information. | link |
You may choose to view and interact with content we share on social media channels, you can find their privacy policies here:
Opt-out of website tracking
You can opt out of being tracked by our Matomo Analytics instance below:
You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.
Retention of data
We will retain your information from our contact forms for six years after you have submitted it. We use cloud storage with enterprise-grade infrastructure. We also collect and maintain aggregated, anonymised or pseudonymised information which we may retain indefinitely to protect the safety and security of our Site, improve what we do or comply with legal obligations.
Your Rights
You have the right to be informed of Personal Data processed by the Living Taff, a right to rectification/correction, erasure and restriction of processing. You also have the right to ask from us a structured, common and machine-readable format of Personal Data you provided to us. We can only identify you via your email address and we can only adhere to your request and provide information if we have Personal Data about you through you having made contact with us directly and/or you using our site and/or service. We cannot provide, rectify or delete any data that we store on behalf of our users. To exercise any of the rights mentioned in this Privacy Policy and/or in the event of questions or comments relating to the use of Personal Data you may contact us by the contact details above. In addition, you have the right to lodge a complaint with the data protection authority in your jurisdiction.
Privacy Policy Changes
We may update this Policy from time to time. If we do, we’ll let you know about any material changes, either by notifying you on the website or by sending you an email.
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